How We Handle Your Data in 6 ways | Privacy Policy

We take reasonable steps to protect your personal information from unauthorised access, modification, disclosure, or loss. We use secure server technology, encryption, and access controls to safeguard your information. However, no method of data transmission or storage is completely secure, and we cannot guarantee the absolute security of your personal information.

You may request access to your personal information held by us, and request corrections if you believe the information is inaccurate, incomplete, or out of date. To do so, please contact us using the contact details provided below.

Our website uses cookies and other tracking technologies to collect information about your browsing activity, preferences, and interactions with our content. We use this information to improve our website, products, and services. You can manage your cookie preferences through your browser settings.

We may also use third-party analytics tools, such as Google Analytics, to collect and analyse usage data. These tools may use cookies and other tracking technologies to collect information about your activity on our website and across the internet. You can learn more about Google Analytics and opt out by visiting their website: https://tools.google.com/dlpage/gaoptout

Terra Tag’s Conference Name Badge Kit uses Google Slides, Google Sheets and Google Drive to help users merge guest information into printable badge layouts.

The Badge Kit operates inside the user’s own Google account and requires permission to:

• Read selected Google Sheets guest list data

• Create and edit Google Slides presentation files

• Create and manage files within Google Drive

• Export PDF print files

• Display dialogs and interface elements inside Google Slides

How guest data is used

The Badge Kit reads the guest information that the user provides in their connected Google Sheet. This may include names, organisations, job titles, roles or other attendee information added by the user.

This information is used solely to:

• Merge guest information into badge templates

• Generate print layouts

• Export print-ready files within the user’s Google Drive

Terra Tag does not access, store, sell or use guest list data for marketing, profiling, analytics or AI training purposes.

Third party services and AI

The current version of the Conference Name Badge Kit does not transmit guest list data to third party AI services.

Guest list processing occurs within the user’s Google Workspace environment using Google services required for the functionality of the Badge Kit.

Data storage and retention

The Badge Kit creates working files and print layout files inside folders in the user’s own Google Drive account.

Terra Tag does not maintain external servers or databases containing guest list data generated through the Badge Kit.

Users are responsible for managing, retaining and deleting their own files within Google Drive.

User responsibility and data accuracy

Users remain solely responsible for:

• The accuracy and legality of guest data entered into Google Sheets • Reviewing merged badges before printing • Checking long names, titles and layout formatting • Ensuring final printed outputs are correct prior to production

The Badge Kit assists with automated layout generation and font fitting where possible, however final review and approval remains the responsibility of the user.

Google permissions

The permissions requested by Terra Tag Badge System are required for the core functionality of the Badge Kit, including reading Google Sheets data, creating Google Slides files, generating print layouts and exporting PDFs.

Users may revoke access to Terra Tag Badge System at any time through their Google Account security settings.

Google API Services User Data Policy

Terra Tag’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.