Name Badge Artwork Guidelines
Follow these design requirements to ensure your badges are readable, print safe and production ready.
Front of the Badge Design Rules
Guidance
ESTABLISH CLEAR NAME HIERARCHY
DESIGN FOR DISTANCE AND MOVEMENT
MINIMUM FONT SIZE
First name: 36-38pt Bold
Last name: 20pt Medium
Job title/org: 14pt Regular
USE SANS-SERIF FONTS
DESIGN FOR HANDMADE PAPER
AVOID FINE DETAILS
DARK PRINTS DARKER
EMBRACE PAPER TEXTURE
THE CRAMMING RULE
A7 badges work best with minimal content. As elements are added, legibility drops and the badge becomes less functional. Design your custom name badge so key information is readable from 1–2 metres at conferences and networking events.
Recommended content by badge size
A7: Name, title, organisation, one logo
A6: Name, title, up to three logos, QR code, short schedule
Back of Name Badge Artwork Requirements
*Required
GUIDELINES
- No full colour backgrounds
- Use for sponsor logos or QR codes
- Mandatory margins of 2 cm from top and 0.5 cm sides and bottom
Note: Handmade paper can shift. Perfect centring on the back of badge is not guaranteed
HIGH RESOLUTION IMAGES ONLY
Logos, images, icons must be a minimum of 600 dpi to print clearly.
Exact Badge Dimensions and Print Safe Areas
*Required
Templates Make Life Easier
Use our ready-to-go templates with safe zones, margins and dimensions already set up.
CANVA
MS WORD
POWERPOINT
FRONT OF BADGE GUIDELINES
Trim Size:
Mandatory Margins:
Lanyard Position:
7.3 cm x 10.3 cm
3 mm mandatory white border
2 Holes, 1.5cm from top, 3cm wide
VERTICAL ORIENTATION
HORIZONTAL ORIENTATION
BACK OF BADGE GUIDELINES
Mandatory Margins:
Top = 2 cm; Sides/Bottom = 0.5 cm
VERTICAL ORIENTATION
HORIZONTAL ORIENTATION
Templates Make Life Easier
Use our ready-to-go templates with safe zones, margins and dimensions already set up.
CANVA
MS WORD
POWERPOINT
FRONT OF BADGE GUIDELINES
Trim Size:
Mandatory Margins:
Lanyard Position:
10.3 cm × 14.6 cm
3 mm mandatory white border
2 Holes, 2 cm from top, 3 cm wide
VERTICAL ORIENTATION
HORIZONTAL ORIENTATION
BACK OF BADGE GUIDELINES
Mandatory Margins:
Top = 2 cm; Sides/Bottom = 0.5 cm
VERTICAL ORIENTATION
HORIZONTAL ORIENTATION
How to Format Your Guest List
CSV ONLY — NO EXCEL
Export your guest list as a Comma Delimited (.csv) file. Do not send us .xlsx or .numbers files — they will be rejected.
*Required
SPREADSHEET STRUCTURE
SINGLE SOURCE OF TRUTH
Your guest list is the ‘source of truth’. What you put in it is what gets printed. Double check spelling and capitalisation before submitting.
Impact QR Code Placement
WHY WE INCLUDE IT
Terra Tag badges are different. Guests ask: “Is this plantable. How? Can I recycle it? “. Without guidance, they might throw it away. The QR code gives guests answers at the right moment. And without it, your sustainability choice goes unnoticed and the opportunity to reflect your values is lost.
Guidance
Make sure guests know what to do with their badge
Put the reycling and planting QR Code on the back of your badge artwork.
Download QR CodeQR CODE COPY FOR SEED PAPER
I’m seed paper handmade from office waste — better for events, better for the planet. Plant me!
QR CODE COPY FOR RECYCLED PAPER
I’m handmade from office waste — better for the planet. Scan for recycling magic.
Check Your Design Layout Before You Submit
Use the Conference Name Badge Design Framework Card to confirm hierarchy, readability and clarity before artwork is sent to print.
Artwork Submission Checklist for Custom Name Badges
*Required
Your Guest List
Your Badge Design
Your Format
CANVA
PDF, JPG or PNG
INDESIGN
Have a Question Before You Submit?
If you’re unsure about file formats, safe areas or guest list setup, send it through. A quick clarification now prevents production delays later.