How to Design Event Name Badges in PowerPoint
Step 1: Set Up an A4 Layout with Badge Guides and Placeholders
1 - Adjust Slide Dimensions to A4:
Open PowerPoint, go to the Design tab, select Slide Size < Page Set up, and set to A4. Double check the measurement is set to 21 cm x 29.7 cm.
Video: Setting Up an A4 Layout in PowerPoint for Event Name Badges
2 - Create Badge Placeholders:
Orientation Options: Decide whether your badges will be portrait or landscape.
Portrait Orientation: Offers more vertical space, making it ideal for longer names or limited graphical elements. The classic layout fits traditional designs well.
Landscape Orientation: Provides more horizontal space, perfect for sponsor logos or visuals. The format also adds a modern touch.
Create a Rectangle: Insert a rectangle (without a fill) as your badge placeholder.
For A7, set the rectangle to 7.4cm x 10.4cm (portrait) or 10.4cm x 7.4cm (landscape).
For A6, set it to 10.4cm x 14.7cm (portrait) or 14.7cm x 10.4cm (landscape).
Add a thin light 0.5 pt grey line to the rectangle as a cutting guide (if needed).
Video: Creating a Correctly Sized Rectangle for Event Name Badges
Step 2: Design a Single Badge, Then Duplicate Across the Layout
Create the Design on One Badge:
Use one of the rectangles created in Step 1 as your design template.
Add Text Boxes: Use Insert > Text Box to create placeholders for the attendee’s name, title, and any other key details.
Insert Logos and QR Codes: Position your company or event logo and any additional elements, like QR codes, ensuring they fit neatly within the layout.
Duplicate the Badge Across the A4 Layout:
Once the first badge is fully designed, select all elements within that rectangle, right-click, and choose Group to lock them together.
Copy the grouped badge and paste it into each placeholder on the A4 sheet, aligning each duplicated badge within the layout guides.
Update Guest Names: After duplicating, edit each badge to add individual guest names or unique details as needed.
Video: Duplicating a Final Name Badge Design on A4 in PowerPoint
Step 3: Save as PDF for Printing
Export the completed layout to PDF for high-quality printing.
Export as PDF: Go to File > Save As and choose PDF. This format retains custom layout settings, making it ideal for professional printing.
Print Test: Always print a test page to verify badge dimensions and cut lines before bulk printing. Adjust any elements if needed.
Final Design Tips
Font and Colour: Choose high-contrast colours and readable fonts to ensure names are visible at a glance. Remember, the guest's name is the hero of a name badge, so make the font as large as possible.
Eco-Friendly Materials: Use seed or recycled paper for an eco-conscious touch, aligning with Terra Tag’s sustainability mission.
